When it comes to choosing the perfect venue for your corporate event, there are many factors to consider. How much space will you need? Is there parking nearby? Will you have access to electricity and water? Will food be included? All of these elements are important, but here are some extra things to keep in mind that can help turn your average meeting into an extraordinary event!
The Purpose of the Event
The purpose of your event determines what type of space you need. Considerations include guest list, indoor or outdoor, noise restrictions, time limits, and vendor restrictions. You can even rent out a venue exclusively if you want!
The Guest List
The first thing you need to do is figure out who you’re inviting. For a corporate event, this will be your company’s employees and guests of your company. You’ll want to make sure that the venue can accommodate everyone who will be attending. Consider how many people can fit in the space at one time, as well as if there’s a chance that people might need special accommodations or parking spots due to disabilities or age.
The Outdoor vs. Indoor Space
Do you want guests to be able to mingle outside? Do you need an area indoors where people can take a break or hold a workshop? Is there a time restriction on your event, such as an evening cocktail party that needs to end by 8pm? All of these factors will help you determine whether it’s better for you and your guests if the event is outdoors or indoors.
What is Important for Me in a Venue
A professional event planner can help you find the perfect venue for your next corporate event. If it is permitted by the venue to bring in outside vendors then we will do so on your behalf. Sometimes they charge an hourly fee, but most times, they don’t. It is also possible to rent a tent, tables, and chairs if you need them. We offer a variety of packages depending on the needs of your event; contact us today to speak with one of our professional planners!
Do I Have Any Restrictions On My Venue Choice?
There are many restrictions you should know about before choosing your venue. For example, if your event is during a certain time period (i.e., 8am-5pm), you may need to consider that some venues can only accommodate events during particular hours of the day or week. If your event includes alcohol, you will also need to find out if there is a limit on how many drinks can be served per person and if alcohol can be served at all.
Noise Policy at Different Types of Venues
The noise policy at different types of venues typically follows outdoor events having music playing between the hours of 6pm until 10pm. If you’re looking for a more lively atmosphere, we recommend adding DJs and karaoke. At indoor events, the volume of music will depend on how many people are in attendance. We recommend not exceeding 50 people per speaker and 60 dB sound level.